Tutorial: Zoom breakout rooms | Department of History | University of Washington

This is a dim-witted guidebook to using breakout rooms in a Zoom classify session to facilitate small group discussions .

Outline:

Creating and pre-assigning break rooms
Initiating break rooms during a Zoom school term
Using break rooms efficaciously

Creating and pre-assigning breakout rooms

The simplest way to do break rooms is to assign students randomly during a class session. however, if you want students to be pre-assigned to breakout rooms ( possibly based on group undertaking assignments ), you can do so before course begins .
1. sign of the zodiac into the Zoom vane portal site at www.washington.zoom.us .
2. navigate to Settings on the menu on the left and scroll down to In Meeting ( Advanced ) to enable break rooms and enable assigning participants to breakout rooms when scheduling a meeting .
Zoom screenshot showing breakout room settings
3. Click on Meetings as the lefthand side. If you have already created the merging in Canvas, then you will need to find it in your meet tilt, hover over it, and click the Edit clitoris. alternately, if you have not yet created a meeting, then you can click Schedule a merging at the top right .
4. In the meet options, select Breakout Room Pre-assign and click on Create Rooms .
Zoom screenshot showing creating breakout rooms
5. Click the plus icon beside Rooms to add break rooms. Type students’ emails into the Add Participants box. Hover over the default breakout room diagnose and click the pencil icon to rename it or click the methamphetamine icon to delete it. Hover over a player ‘s name to see options to move them to another room or remove them from the current board. Click Save when you are done .
Zoom screenshot showing breakout room assignments
note : If you have set up a recurring Zoom suffer for your course, Zoom will remember the randomly assigned breakout room groups and keep them the same from school term to seance.

Initiating breakout rooms during a Zoom session

1. While you are in a Zoom seance, chink on the Breakout Rooms icon in the menu bar. A pop up window will appear .
Zoom screenshot showing start breakout rooms
2. Check your settings. Assigning students mechanically will randomly divide them between the number of rooms you specified. Assigning students manually will require you to assign each scholar to a room. Click Create Rooms to move on to the adjacent step in creating the break rooms .
3. Verify that students are assigned to appropriate rooms. If you ‘ve pre-assigned break rooms, cluck Revert to pre-assigned rooms to ensure students are in the break rooms you specified when you scheduled the confluence .
4. Click on Options to manage the settings. here you can allow students to return to the independent school term at any time ( we strongly suggest selecting this option ), mechanically close rooms after a determine sum of fourth dimension, advise you when the clock is up and students return to the main room, and include a countdown that shows students how much longer they have in their break rooms. Adding a timer to the break session is personal preference ; you ‘ll always be able to manually end the break session by clicking Close all rooms at any time .
Zoom screenshot showing breakout room settings
5. Click Open All Rooms when you are ready to start the break seance. Once you ‘ve confirmed, the students will be automatically prompted to join their break room .
6. The students ( and the server when manually joining a room ) will see the stick to message shown when joining the break board .
zoom screenshot showing joining a breakout room window

7. now that the break rooms are in progress you will see the downstairs window. If a student has not joined the break session yet, it will be noted by “ ( not joined ) ” next to their name. You can click Join following to breakout room to enter it and participate in the conversation. You can besides send a message to all by clicking Broadcast a message to all if you wanted to add another discussion prompt or give a five infinitesimal admonition .
zoom screenshot showing breakout rooms in progress
8. Click Close All Rooms to end the break seance ( or allow the rooms to clock time out if you specified a time limit ). Once the rooms are closed, Zoom provides one minute for students to leave break rooms and come back to the main room .

Using breakout rooms effectively

  • Put students in small groups (3-4). Ask them to introduce themselves to each other when they arrive in their breakout rooms.
  • Remind students that expectations for professionalism and good netiquette apply in the breakout rooms as well. Students should always be allowed to return to the main room or request that the instructor (the meeting host) join their breakout room if needed. Zoom provides a button for students to do this easily.
  • Prime students to go from passive to active mode. Give students very clear directions about their objective in the small breakout groups and what will be expected of them when the breakout session is over. Consider doing a class-wide poll before the breakout session to prime them for active mode.
  • Students will no longer have access to anything in the main room once the breakout session has begun (including the chat and the whiteboard). Consider posting the discussion objectives/prompts on Canvas and ensuring each student has Canvas up in another window before the breakout session begins.
  • Ask that students report back to the entire class once the breakout session is complete. Consider having them produce a specific deliverable rather than just a summary of what they discussed.
  • Consider your asynchronous students. Zoom does not record anything in breakout rooms. Clarify how your asynchronous students can complete a version of the breakout room activity on their own, if applicable.
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