Canvas How-To: Zoom Meetings and Recordings

This page contains information about using Zoom in a Canvas run. Part 1 covers creating course meetings that are slowly for all class members to join. Part 2 covers how to make the meeting recordings available to students. extra sections cover obtaining meeting attendance reports and assorted tips and tricks involving Zoom and Canvas .

Prerequisite: Sign-In to Zoom

The Canvas-Zoom setup will not work until the teacher have signed in to a Zoom history on the web .
Sign-in location: hypertext transfer protocol : //csustan.zoom.us

Part 1: Easily Schedule Course Meetings

course meetings are meetings where you expect all of your students to attend. The meetings can be one-off events or recurring meetings.

Note: Meetings scheduled using the Canvas consolidation are plainly added as part of your existing Zoom account. The integration equitable provides a bare shortcut for everyone to join those meetings and access recordings. Canvas course meetings are not distinguish meetings outside your convention Zoom report and you can manage them and their recordings in the regular Zoom interface .

How to Schedule a Meeting

To schedule a meet :

  1. Click the Zoom link in the Canvas course menu
  2. Click Schedule a New Meeting
    • Configure the meeting details on the scheduling page.

late, you can open the confluence by clicking the Start button .
The Zoom homepage in a Canvas course

How Students Join Meetings

Students can besides use the Zoom connection to join the meetings .

  1. Click the Zoom link in the course navigation menu
  2. Click Join for the meeting

Part 2: Sharing Meeting Recordings

meet recordings are available in both Panopto ( permanently, no publication required ) and Zoom ( deleted after 60 days, must be published ) .

» Meeting Recordings Available Via Panopto

After a Zoom meet recording has been processed, it is mechanically copied into Panopto and is immediately available in the Panopto Recordings area of Canvas. The video recording is available permanently or until the owner deletes it. The original Zoom transcript is still available for 60 days, after which it will be deleted automatically .
Using Panopto in Canvas

» Meeting Recordings Available Via Zoom

Sharing original Zoom meeting recordings via Canvas involves publishing the recording on the Cloud Recordings page of the Zoom class home page .

Permissions Check: Review Zoom Cloud Recording Permissions

By default, Zoom cloud recordings made at Stan State require the viewer to be logged in to a Stan State Zoom explanation in regulate to be viewed. however, when a viewer tries to log in, they find Zoom ‘s world wide web login screen confusing. As such, many viewers are not successful at logging in. How do they watch the commemorate if they do n’t know how to log in ?
As the owner of your recordings, you can remove the login necessity if you wish. You can remove it for all your recordings or lone for specific recordings. In reality, disabling the prerequisite for your whole report is probably the best choice. There are no meaningful data security risks by doing this, and the recordings are not ascertainable on the public Internet .

Disable the login requirement on your recordings

  1. Login to https://csustan.zoom.us
  2. On the left, go to Settings > Recording
  3. Slide the setting “Only authenticated users can view cloud recordings” to the “off” position. The page will indicate the new setting has been saved.

Zoom cloud recording permissions setting

The login prerequisite can be re-enabled for any recording that needs it by Viewing cloud recording settings .

Publishing Zoom Recordings

Within the Canvas Zoom page, you must first publish any record before students will be able to entree it from the Cloud Recordings tab key. Recordings are mechanically deleted after 60 days .

  1. Click the Cloud Recordings tab
  2. Click the Publish switch to the “on” position.  The recording is now visible and available to the students.

Publish cloud recordings

Bonus: Meeting Attendance Reports

Meeting hosts can obtain basic information about who attended a meet and for how farseeing. Reports are available for meetings scheduled using Canvas or not .
Watch the video

Zoom Tips & Tricks

Tip: Use Zoom for office hours in several courses

It ‘s not possible to create a meet using the Canvas consolidation in one course and have it be available to early courses through the Zoom connect. Multi-course meetings like office hours need to be handled differently .

  • Use the Zoom desktop application (or your Zoom web account) to create a meeting for office hours.
  • Configure the exact recurrence schedule or leave the recurrence as unfixed – simply reuse the meeting when you need to.
  • In the meeting settings, check the box for “Waiting Room”. This will allow you to admit participants individually.
  • After saving the settings, locate the meeting URL on the confirmation page.  It will look like: https://csustan.zoom.us/j/##########
  • Share the meeting URL with the students.  For example, share it as an Announcement in each course or as a custom link in the course navigation (explanation coming soon).

Tip: Record only the streams you really need

Stan State Zoom accounts are configured to record several “ streams ” of the same touch – screenshare position, gallery view, sound recording only, etc. By default, all of the streams are made available when you publish a obscure record. however, the being of multiple streams makes it hard for students to access things easily because Zoom does not label them in the Canvas integration .

Option 1: Disable unneeded streams in Zoom settings

  1. Login to your Zoom account: https://csustan.zoom.us
  2. On the left, go to Settings > Recording
  3. Scroll to the Cloud recording section

The follow settings are a beneficial minimum for users who are using Zoom for lectures and other basic class meetings. Uncheck any other options to prevent those streams from being recorded .

  • Record active speaker with shared screen
  • Record an audio only file
  • Save chat messages from the meeting
  • Audio transcript (this is needed for accessibility purposes)

Click Save to lock-in the new settings .
Sample cloud recording settings

Option 2: Manually delete unneeded streams from a specific recording without changing your account settings.

  1. Login to https://csustan.zoom.us/recording to arrive at your recordings home page.
  2. Click on the title of the recording in question.
  3. Hover over the stream to be deleted and click the “Trash” icon.

Zoom recording management view
Delete the wrong file? not to fear ! Return to the Recordings base foliate in your report and click the Trash link on the correctly edge of the screen.You can restore a commemorate from the Trash area in your account .

 

Tip: Set up a reusable meeting space without exact dates and times

You can create a Zoom meeting that can be used whenever you need it, for a long as you need it. It is a “ recur ” merging but the recurrences are not scheduled or fixed. think of it as a room you can walk into and use anytime you want.

Read more: Integration Rules

  1. When scheduling the meeting, check the box for Recurring meeting.
  2. In the Recurrence dropdown menu, choose “No fixed time”.

No fixed time
share the converge URL with any participants who need it .
Start the meeting by pawl the Start button in your Zoom account, in the Recurring Meetings area of your meet list .

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Category : Tech

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