News, Random Thoughts With a few weeks of quarantine under our belts, we ’ re all finally settling into the new norm of COVID-19. For many, this fresh routine involves hosting and attending Zoom meetings to connect about with colleagues and friends. We all know that Zoom is a bang-up software to help us adhere to social outdistance guidelines, while even maintaining the personal contact that comes with in-person collaboration – but it ’ sulfur equally authoritative to consider that Zoom software, when not used correctly, can introduce cyber security risk .
Over the past few weeks, Zoom users have reported everything from uninvited guests playing pranks during a meet, to more good offenses such as stolen information obtained during a private conversation. To give you some peace of mind, we ’ re sharing a few tips to help protect your meetings from random visitors .
Hi, Zoom. Nice to Meet You – Getting to Know Zoom’s Settings
Before we jump into some specific “ how-to ” tips, it ’ south important to go over the basics of Zoom settings. To start reviewing your settings, visit www.zoom.us, login, and click “ Settings ” on the left side menu of the home page. here you ’ ll find a comprehensive examination tilt of settings for Zoom in one place. We encourage you to get acquainted with all the options you have for meet settings here as casualness with these settings will be helpful when reviewing tips below.
Before the Meeting Starts – Know Your Options
Sharing links to meetings : It ’ south important to know that if you share a liaison to a meet on a public forum, anyone who sees that link will have access to your merging. To avoid this issue, alone partake meeting links via secure e-mail or old world chat. This will ensure that people who aren ’ metric ton separate of your organization preceptor ’ thyroxine have access to the secret meet .
Use of your personal converge ID : If you are hosting a publicly accessible virtual event/meeting on Zoom and need to share meeting data with the masses, avoid using your personal meeting ID to set it up. When scheduling a meet, you can ensure you ’ re not using your personal meet ID by choosing the “ Generate Automatically ” button in your meeting preferences ( see figure 1 ). This will provide a erstwhile only Meeting ID .
utilization of the waiting board and authentication : When reviewing settings in your browser, under the “ Schedule a Meeting ” section, you ’ ll see two settings that are helpful for keeping unwanted visitors out. The first one is “ Join before horde ” – disabling this creates a waiting room feature for anyone who joins before the host. The second is “ merely attested users can join meetings ” – enabling this ensures people must be logged into a Zoom account before they access your confluence. These two elementary switches give you more control over who enters your meetings – and who doesn ’ thyroxine .
Require a password to join : When scheduling a meet ( see figure 1 ) you can check a box that requires the recipient to enter a password before entering under the “ Password ” header. Use this feature to further protect your meet from random attendees jumping on .
Managing a Meeting In Progress – Keeping It Under Control
Lock a merging that ’ randomness in advancement : If your suffer is in advancement and you don ’ thymine want anyone else to join, you can lock the meet with two simple steps. First, pawl “ Participants ” on the bottom menu barroom. This will cause a right-hand sidebar to pop up listing all participants in the meet. It ’ south good best commit to check who is in the touch before you lock it. Second, suction stop “ More ” in the right-hand sidebar bottom menu. A menu will pop astir and one of the options will say “ Lock Meeting ”, preventing anyone from entering for the end of your conversation ( see calculate 2 for the bit-by-bit procedure ).
Remove a disruptive exploiter : If a user is being disruptive, there is a simple way to remove them from the confluence. Follow step 1 shown in calculate 2, and then hover your mouse over the person ’ mho name in the participant list. Click “ More ”, and the option will appear to “ Remove ” that person. Easy as that – no more disruptions .
Mute your participants : Maintaining dominance of the volume and who is talking can make a huge remainder in your meetings. You can do this simply by following step 1 shown in digit 2, and then either muting people individually by hovering over their name, or muting participants as a whole by clicking “ Mute All. ”
disable screen sharing/file transfer for meeting participants : many users have had unknown users highjack their meetings to share inappropriate content via the file transfer or screen sharing features in Zoom. There is an easy manner to shut off these features for meeting participants – visit your settings page on www.zoom.us and under “ In Meeting ” settings, enable “ Disable desktop/screen share for users ” and disable “ Screen sharing ” to prevent contentedness from being shared willy nilly. If you need to share your filmdom but don ’ deoxythymidine monophosphate want others to be able to share theirs, you can leave “ Screen sharing ” enabled, but under the “ Who can parcel ? ” arrange, blue-ribbon “ Host only. ”
During this uncertain clock, it ’ s fabulously important to maintain connections with others and using Zoom has proven to be one of the best ways to do so – but it ’ sulfur even crucial to remain argus-eyed of security threats associated with using any on-line communication creature such as Zoom. For further resources, check out Zoom ’ s blog or get in reach with the Ethos team – we ’ re glad to help .
Stay connected, stay safe, stay healthy. happy Zooming !
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