How to Use Zoom Breakout Rooms
Mar 09, 2022• Proven solutions
How to Use Zoom Breakout Rooms
Maximizing the team ’ second efficiency is the ultimate goal of every team director, but large meetings can much turn unproductive because members of the team don ’ thymine have enough time to communicate. In addition, multiple speakers can not speak at the lapp clock during a meeting, which is why it is better to create a discriminate outer space where unlike team members can talk without interruption .
Zoom application offers a perfect solution to this problem by enabling participants to join breakout rooms where they can discuss particular tasks in private.
You are at the right stead if you are merely getting started with Zoom. Because in this tutorial we are going to show you how to use Zoom break rooms during meetings you host on this app .
- Part 1: What is a Breakout Room in Zoom?
- Part 2: How to Create a Breakout Room?
- Part 3: How to Manage Breakout Rooms
- Part 4: Recording Zoom Breakout Rooms
- Part 5: Troubleshooting Zoom Breakout Rooms
Part 1: What is a Breakout Room in Zoom?
A break room is a sub-room that can be created during a meet and you can split a meet into up to 50 break sessions. The app allows you to choose if you want to create these sub-rooms and split the participants in a meeting into smaller groups mechanically or manually .
You must purchase the Large Meeting addition if you would like to create 50 break sessions that have vitamin a many as two hundred participants. Each player in a break session has complete restraint over video recording, audio and screen sharing options, and they can record each breakroom locally. In casing the confluence ’ mho host has enabled the cloud recording feature, Zoom will merely record the main room while giving the participants the choice to record the break room individually .
Part 2: How to Create a Breakout Room?
1. Enable Breakout Rooms in Zoom
Creating a break room requires you to install the Zoom background node and to create an report on Zoom. Once you complete these two steps, you should sign in to your account and choose the Account Settings option from the Account Management menu. Locate the Breakout Room feature that is located in the Meeting tab key and if the feature is disabled you should click on it to toggle it on .
Hosts who would like to assign participants to breakout rooms while scheduling a meet should click on the Allow host to assign participants to breakout rooms when scheduling a checkbox. Clicking on the Lock icon will make the break board setting mandate for all users on your Zoom account .
Besides using the break rooms during meetings, you can besides enable them in different groups you create. Head over to the User Management menu, click on the Group Management option and then select the group in which you would like to enable break rooms .
Click on the Settings tab, navigate to the Meetings tab key and snap on the Breakout Room feature. You can then proceed to enable this option the lapp way you would enable it if you were setting up a regular Zoom meet .
Zoom besides allows history administrators and account members to activate the break room feature. You should click on the Settings option if you are accessing a Zoom explanation as an account member or go to the Account Management and pick the Account Settings option if you are accessing a Zoom account as an account administrator .
subsequently, you should just enable the break room option from the Meetings yellow journalism and decide if you want to pre-assign members to especial rooms while scheduling a touch .
2. Create Breakout Rooms in Zoom Meeting
once the break room have is enabled, you should start a new suffer and chink on the Breakout Room icon in the Zoom ’ s toolbar. You will be prompted to set the number of rooms you would like to create for the suffer and choose if you want to assign participants to breakout rooms automatically or manually .
Click on the Create Rooms button to complete the procedure and proceed to fine-tune the settings for each room .
Part 3: How to Manage Breakout Rooms
Zoom offers respective options that make managing break rooms easier, so after you create breakout rooms for a touch you should click on the Options icon .
You can then decide if you want to move all participants into break rooms mechanically, allow participants to return to the independent session at any clock time or set the timeframe after which all break rooms are going to close. optionally, you can besides activate a countdown after a break room is closed and specify its duration.
Click on the Open all Rooms push button to start assigning participants to different break rooms. You should then click on the Assign release next to a detail room and select all the participants you wish to add to that room. Keep in mind that the Assign button will be replaced with the phone number of participants each board has arsenic soon as you add the first participant to them .
Zoom besides allows you to move participants from one room to another after you assigned them to one of the break rooms you created. You will be able to see Move and Exchange options next to the names of all participants you added to a room. Click on the Move option if you want to move a player from one room to another or cluck on the Exchange option if you want to switch places of two participants who were added to different rooms. In addition, you can delete all break rooms you created and make modern ones by clicking on the Recreate button or delete a room you selected .
Part 4: Recording Zoom Breakout Rooms
The participants who join a break room will have respective options at their disposal, so that they can mute/unmute other participants, start or stop a television, see the full list of participants, share their screens, chat or record a break seance .
Participants can not start recording a break room until they are granted license by the horde. Ideally, hosts should enable this option before opening the rooms, although they can grant license to record by entering a room and enabling the Local Recording option .
subsequently, you just have to click on the Record release and the activities within your break room will be recorded. Zoom allows you to pause or stop a read at any moment and you should fair click on the corresponding push button in the meet toolbar to perform this action .
Keep in judgment that you may lose the video you ’ re recording if the record serve is interrupted in any other way early than clicking on the Stop or Pause buttons .
We ’ ve written an article about Zoom converge, if you ’ ve met any questions about it, you can check it here : Record Zoom Meeting Guide .
Part 5: Troubleshooting Zoom Breakout Rooms
even though creating and managing break rooms shouldn ’ thymine be excessively unmanageable, you may calm experience problems. Let ‘s take a look at some of the most park issues Zoom users encounter with break rooms .
1. Why can’t I join a Zoom Breakout Room?
only users with access to Zoom desktop customer, Zoom fluid app and H.323/SIP devices can join break rooms. You won ’ triiodothyronine be able to join a break room if you are using Zoom from a web browser .
2. Can I communicate with participants in Breakout Session?
Hosts can only communicate with participants of a single break board, which means that they have to join a room to which a particular participant was assigned in arrange to communicate with them .
3. Can participants switch between breakout rooms after a session starts?
No, this is not an option. however, if you remove a participant from the meet, you will be able to assign them to a newly break room after they rejoin the merging .
4. What happens if I miss or close an invitation to a breakout session?
Participants can join a break session before it ends. Join Breakout Session icon will remain active angstrom hanker as the suffer is in advance .
Dividing a meet into smaller sessions that have fewer participants can boost the productivity of an entire team. Zoom ’ s break rooms offer an easy manner to accomplish this by allowing the host to create up to fifty different rooms that can have american samoa many as 200 participants. Setting up break rooms with Zoom is a straightforward process that is not going to take more than a few moments of your time. Do you use Zoom ’ s break rooms feature ? Leave a comment below and share your experiences with us.
Richard Bennett is a writer and a lover of all things video .
Follow @ Richard Bennett