How to Format a List of Professional References

Do you have a list of references ready to provide to prospective employers ? If not, tune up references who can speak to your credentials and qualifications for a job, so you ’ re prepared when you ’ re asked for them .

It ‘s always a good theme to have a list of references quick to provide to hiring managers when you ‘re job searching. It ‘s besides significant to contact your references for permission to use them and to advise them that they may be contacted. This room, you wo n’t have to round up a list of reference givers at the last moment .

Have a list of three or four people who can vouch for your expertness and qualifications ready to partake with prospective employers.

When and Why Employers Want References

During the subcontract application march, you will most likely be asked for references who can attest to your qualifications. The company may want to verify your credentials and speak to your mention givers to gauge your ability to do the job well .

typically, this request occurs either when you submit your caper application or late in the application process, when the hire coach is close to making their decision .

The employer will typically specify how many references to include on your list, angstrom well as what contact information you need to provide for each reference. You will need to format your list of professional references either to include with your application materials, give to the interviewer, or else to email to the hire director former on in the lease process. The employer will typically advise you on how and when to provide references .

As with all communication with a likely employer, from cover letters to thank-you notes, your list of references should be formatted professionally, comfortable to read and understand, and free of any misprint or errors .

What to Include on a Reference list

When you provide a list of professional references to an employer, you should include :

  • Your name at the top of the page.
  • List your references, including their name, job title, company, and contact information, with a space in between each reference.
  • Include at least three professional references who can attest to your ability to perform the job you are applying for.
  • If it’s not clear from your resume, you may also wish to include information about your relationship with the reference.

For case, you could write, “ reference name was my supervisor while I was an accountant at Smith Enterprises, ” or “ Reference name is my current employer. ”

model of a Professional Reference List Format

here ‘s how to format a list of professional references for use or commercial enterprise purposes .

Reference List Example

References for Janet Dolan John Killeny
Human Resources Director
Allston Industries
52 Milton Street
Allston, MA 12435
john.killeny @
( 555 ) 123-4567
John Killeny is the human resources director for my former employer. Janet Smithley
McGregor Company
1001 Route 20, Suite 210
Arlington, CA 55112
jsmithley @
( 555 ) 123-4567
Janet Smithley was my supervisor at McGregor Company. Samantha Greening
Marketing Director
Samson Enterprises
108 Fifth Avenue
New York, NY 11111
sgreening @
( 555 ) 123-4567
Samantha Greening was my colleague at Samson Enterprises .

Before You Submit Your References

Listing your references on the page is n’t your concluding step in this process. If you have n’t already, ask license from each of your references. It ‘s significant only to submit the names of people who have agreed to serve as a reference point .

even if all of your references are happy to be on your list, it ‘s a good mind to provide a heads-up that person may be reaching out to them to ask about you. This is a bang-up opportunity to share some data about the job you ‘re applying for, provide some key points from your curriculum vitae that you ‘d like them to emphasize, and broadly remind them about your skills and accomplishments, specially if it ‘s been a while since you worked together .

once you ‘ve done all that, review the list of references one death time to make certain there are no misprint and that all reach information is correct and improving to date. hera are some helpful proofread tips for job seekers .

Tips for Getting and Submitting References

Who to Use as a Reference. Choosing who to ask for a reference point is an important footstep in your application march. You will want to tailor your reference list, depending on the job for which you ‘re applying .

When potential, use references with connections to the caller or industry to which you are applying. It ’ mho besides helpful to use references who can attest to your qualifications for the particular job you ’ rhenium applying to. With this in mind, it ’ south great if you can list people who have worked with you in a similar context .

How to Email a Reference List.  When you ’ re emailing a reference list to an employer, list the file so that it ’ s comfortable to identify and easy for the rent coach to keep track of. You may want to send it as a PDF file, so it retains the original format. here ‘s how :

  • For Word Documents: click “File, Save As, PDF (.pdf)” to save your documents as PDF files.
  • For Google Docs files: click “File, Download, PDF (.pdf)” document. 
  • Save the files with your name, so they don’t get mixed up with other applicants’ materials, e.g., janeapplicant.pdf.

Give the Reference Giver an Opportunity to Decline. When you ask person to give you a citation, it ’ sulfur always a dear mind to give them an opportunity to decline. While most people are felicitous to help colleagues out with references and recommendations, there may be personal circumstances or professional policies preventing them from doing sol at a particular time .

Consider When to Use a Character or Personal Reference. Remember that there are besides circumstances in which you might want to submit a character or personal reference ( as opposed to a professional citation ) who might be better able to speak to your abilities. This is specially true when you have limited work experience or are branching into a new field .

Need help? See more information on who to ask for a character and how to make the request .

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