Zoom Meeting Controls to Secure Participant Actions – University Information Services

Zoom Meeting Controls to Secure Participant Actions

Enable Waiting Room:

The Waiting Room feature allows the host to control when a player joins the meet. As the meeting host, you can admit attendees one by one or hold all attendees in the wait board and admit them all at once. You can besides set to allow Georgetown participants to bypass waiting rooms. There are a few ways to use enable a wait Room for your touch :

  1. When scheduling a meeting (includes scheduling meetings in Canvas), under the Advanced Options menu, click the box next to Enable Waiting Room.
  2. This option requires the the host to update to the latest version of Zoom (4.6.10 or higher). During the meeting, click the “Security” button on the Zoom control bar (only available to hosts, alternative hosts and co-hosts), and click Enable Waiting Room.
    zoom security settings

Prevent Participants from Sharing their Screen:

By default, anyone in a Zoom meet can plowshare their screen. There are two ways to prevent participants from sharing their screen during the meeting :

Option 1:

Click the “ up arrow ” following to the Share Screen button in the Zoom meeting control bar, and then click “ Advanced Sharing Options…
up arrow to open Advanced Share Options

then click on “ Only Host ” under the who can share options.
select only host can share

Option 2:

This choice requires the the host to update to the latest version of Zoom ( 4.6.10 or higher ). Click the “ Security ” button on the Zoom control prevention. Under the steer “ Allow participants to : ” pawl on “ Share Screen, ” and ensure there is no control punctuate next to Share Screen.

Disable Meeting Annotations:

This will prevent participants from annotating over your shared sieve. After you ’ ve shared your filmdom or whiteboard, click “ More ” in the screen share controls at the top, and choose “ Disable Attendee Annotation
click more and disable annotations

Mute all Participants and Prevent them from Unmuting:

You can mute all participants that are already in the meet ampere well as new participants joining the meet, and restrict them from unmuting their audio. During the converge, pawl on “ Participants ” in the Zoom merging control bar.
Zoom Manage Participants button on Meeting control bar
At the bottom of the participants control panel click “ Mute All. ”
Zoom Participants Panel Mute All
then, uncheck the “ Allow participants to unmute themselves ” to prevent participants from talking in the meet.
Don't allow participants to unmute

Disable In-Meeting Chat:

By default, participants can send Chat messages privately with anyone and with everyone in the meet. There are two ways to prevent participants from using the Chat have in the suffer .

Option 1:

During the meet, snap on “ Chat ” in the Zoom meet control bar.
Zoom Chat Button
In the Chat window chatter on the “ three-dot menu. ” then choose “ No One ” under the “ Participants Can Chat With: ” to disable the merging old world chat sport.
Chat menu No one can chat

Option 2:

This option requires the the host to update to the latest translation of Zoom ( 4.6.10 or higher ). Click the “ Security ” release on the Zoom control bar. Under the head “ Allow participants to : ” cluck on “ Chat, ” and ensure there is no check score next to Chat.

Remove a Participant from the Meeting:

You can remove unwanted participants from your Zoom meeting. note : it is potential for unwanted people to return unless you lock the meeting. To remove a participants during the suffer, cluck on “ Participants ” in the Zoom meet manipulate bar.
In the participants empanel, mouse over the person ’ south name you want to remove, click on “ More, ” and snap “ Remove. ”
More button on Zoom Participant Panel
Remove participant

Disable Participant Video:

This will stop a participant ’ sulfur television stream and prevent them from restarting their video. During the meet, pawl on “ Participants ” in the Zoom suffer control prevention.
In the participants panel, sneak over a player ’ sulfur name, and chatter “ More ” and then the “ Stop Video ” button.
Stop video button

Prevent Participants from Renaming Themselves:

Upon entering a Zoom meet, participants are automatically given names based on their Zoom account or their calculator ’ s exploiter identify. These names are displayed in the player panel and on the video thumbnails. By default option, participants can opt to change their diagnose in the Zoom meet, and the host can choose to rename participants excessively. There are two ways to prevent participants from renaming themselves .

Option 1:

Click on “ Participants ” in the Zoom touch control cake.
At the bottom of the participants panel click “ More. ”
then cluck on “ Allow Participants to Rename Themselves ” and ensure there ’ s no match mark following to this choice.
uncheck to allow students to rename themselves

Option 2:

This choice requires the the host to update to the latest version of Zoom ( 4.6.10 or higher ). Click the “ Security ” button on the Zoom control bar. Under the steer “ Allow participants to : ” snap on “ Rename Themselves, ” and ensure there is no discipline target next to Rename Themselves.

Enable Enter/Exit Chime:

This is helpful for small meetings and cases where participants can pop-in to your touch. To enable the Enter/Exit Chime during the Zoom meeting, cluck on “ Participants ” in the Zoom meet control bar.
At the bottom of the participants panel click “ More. ”
then click on “ Play Enter/Exit Chime.”
play enter/exit chime

Lock the Meeting:

When you lock the converge, no new participants can join, evening if they have the merging ID and password. There are two ways to lock your meet :

Option 1:

Click on “ Participants ” in the Zoom meet control condition bar .
then at the bottom of the participants panel pawl “ More. ”

then click “ Lock Meeting. ”
Lock Meeting option

Option 2:

This option requires the the master of ceremonies to update to the latest interpretation of Zoom ( 4.6.10 or higher ). Click the “ Security ” button on the Zoom control bar. then click on “ Lock Meeting, ” and ensure there is a check set next to Lock Meeting.

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