How to Lock a Word Document – OfficeBeginner

Locking your Word document has many benefits. You can make what-if comparisons to see how some changes will affect your text file. As you have locked your document, there is no danger of the changes becoming permanent. You can change the document as you want, and if the solution is not acceptable, you plainly walk away. Your original document remains safe .
The above works at a personal flush. But you may be sharing a text file. If you do not want others to make any changes, you must lock it more securely. therefore, you protect the document from editing by making it read-only .
Word allows you to lock your document in three ways :

  • Lock it for personal use
  • Lock parts of the document for public use
  • Lock the entire document for public use

We will explain both methods. Let us start.

Method #1: Lock your document for personal use.

Setp #1: Open the document

Open the document that you want to lock .

Step #2: Open Protect Document menu

Click on the File tab in the top menu legal profession .
image 193
This opens the File menu. Click on Info on the left-hand side .
This opens the Info menu .
image 194
On the right-hand side, cluck on the Protect Document icon .
This opens the Protect Document menu .
image 195
Click on Always Open Read-Only .
The Protect Document menu closes, and Word shows a feedback :
To Prevent accidental changes, the document has been set to open as read-only .
image 196
Save the document and close it .

Step #3: Open the document again

next when you open the document, Word offers two choices :
Open the document read-only – if you click on yes
Open the document for editing – if you click on No
image 197
Whether you open the document read-only or for editing is now your personal choice .
Let us open the text file read-only. Click on Yes .
Word opens the lock document and allows you to edit it. however, when you want to save the changed text file, Word gives a admonitory :
We can’t save this file because it’s read-only.
however, Word will allow you to save your changes if you save it under a new identify or in a new placement .
image 198
Click on Ok. You can save the changes in your document under a new name or in a new localization .

Step #4: Remove the lock.

Open the document in editing mode .
Repeat Step # 2 .
This time, Word removes the interlock and shows the feedback :
Control what type of change people can make to this document .
image 199

Method #2: Lock parts of a document for public use.

Step #1: Open the document

Open the Word text file, in which you want to lock some parts from editing .

Step #2: Open Protect Document menu

Click on the File tab key in the crown menu browning automatic rifle .
image 200
This opens the File menu. Click on Info on the left side .
This opens the Info menu on the mighty side .
image 201
In the Info menu, chatter on the Protect Document icon .
This opens the Protect Document menu .
image 202

Step #3: Open the Restrict Editing dialog

In the Protect Document menu, snap on Restrict Editing .
This opens the Restrict Editing dialogue on the right side of the text file .
image 191
Under Formatting restrictions, snap on Limit formatting to a choice of styles. A check mark set must appear within the square on its left .
Under Editing restrictions, chink on Allow this type of editing in the document. A check commemorate must appear within the square on its leave .
In the drop-down number on the second line under Editing restrictions, chatter on No changes ( Read alone ) .
Click on Everyone under Exceptions ( Optional ). A tick check must appear within the squarely on its impart .

Step #4: Select regions that you want to allow editing

choose parts of the document that you want to allow editing. Hold down the Ctrl key on your keyboard when selecting them .
image 203
Hover the sneak pointer on the right side of Everyone under Exceptions ( Optional ). A down arrow appears. Click on it .
image 204
Three choices will open :

  • Find next region this user can edit—Add selected regions for editing.
  • Show all regions this user can edit—Display all regions selected for editing.
  • Remove all editing permissions for this user—Remove selection of all regions.

Click on Find following region this drug user can edit. Word responds with a feedback that it has finished searching the document. Click on Ok to close the feedback .
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Step #5: Add a password for protection.

Under Start enforcement, snap on Yes, Start Enforcing Protection .
This opens a dialogue box for Start Enforcing Protection .
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Under Protection method, click on Password so that a total darkness acid appears in the circle to its left .
Enter the password you want in the box to the right field of Enter new password ( optional ) .
enter the like password in the box to the right of Reenter password to confirm.

Click on Ok to exit the dialogue and return to Restrictive Editing dialogue .
image 205
Word applies a scandalmongering background color highlight to the unprotected areas .
If you do not want the foreground, cluck on Highlight the regions I can edit. The tick scratch in the feather on its leave must disappear .
Click on the ten in the lead right corner to exit the Restrictive Editing dialogue .
Try to edit the protect areas. The restrictive Editing dialogue opens on the right of the document .
image 206
Users can click on one of the two choices to see the regions they can edit :

  • Find next region I can edit
  • Show all regions I can edit

If they want to edit the protected regions, they can click on Stop Protection at the penetrate of the dialogue. This will open an Unprotect Document dialogue .
image 207
They must enter the password in the box under Password .
They must click on Ok to exit the dialogue to continue to edit the document .

Step #6: Remove password protection

Open the protected document .
Try to edit any protect region. Word will open the Restricted Editing dialogue on the right side of the text file .
image 208
Click on Stop Protection at the bottom of the dialogue .
This will open the Unprotect Document dialogue box. Enter the password to remove the restrictions .
image 209
Click on Ok to return to the Restricted Editing dialogue .
image 210
Under the Editing restrictions section, chatter on Allow merely this character of editing in the document. There must be no tick scratch inside the square on the leave .
Word offers a admonitory : If you make this change in document auspices, Word will ignore all the exceptions in this document .
image 211
Click on Yes to accept and exit the dialogue .
Word removes any password protective covering and ignores any exceptions in the document .

Method #3: Lock an entire document for public use.

Step #1: Open the document

Open the Word text file that you want to make lock in .

Step #2: Open Protect Document menu

Click on the File tab key in the top menu bar .
image 212
This opens the File menu. Click on Info on the left-hand side .
This opens the Info menu .
image 213
On the right-hand side, click on the Protect Document icon .
This opens the Protect Document menu .
image 214

Step #3: Open the Restrict Editing dialog

In the Protect Document menu, cluck on Restrict Editing .
This opens the Restrict Editing dialogue on the right side of the document .
image 215
Under Formatting restrictions, snap on Limit formatting to a choice of styles. A click grade must appear within the square on its exit .
Under Editing restrictions, chatter on Allow this type of editing in the text file. A tick mark must appear within the square on its left .
In the drop-down list on the second tune under Editing restrictions, suction stop on No changes ( Read only ) .

Step #4: Add a password to lock the document.

Under Start enforcement, click on Yes, Start Enforcing Protection .
This opens a dialogue corner for Start Enforcing Protection .
image 216
Under Protection method acting, suction stop on Password so that a black acid appears in the circle to its leave .
Enter the password you want in the box to the correctly of Enter new password ( optional ) .
enter the lapp password in the box to the right of Reenter password to confirm .
Click on Ok to exit the dialogue and reappearance to Restrictive Editing dialogue .
image 217
Click on the adam in the crown right corner to exit the Restrictive Editing dialogue .
Try to edit the document. The Status bar at the penetrate of the screen informs : You can ’ deoxythymidine monophosphate make this change because the choice is locked .
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Step #5: Unprotect the document

Open the read-only document .
Try to edit it. Word will open the Restricted Editing dialogue on the correct side of the document .
image 218
Click on Stop Protection at the bottom of the dialogue .
This will open the Unprotect Document dialogue box. Enter the password to remove the restrictions .
image 219
Click on Ok to return to the Restricted Editing dialogue .
image 220
Under the Editing restrictions section, click on Allow alone this type of editing in the document. There must be no tick mark inside the square on the left .
Word offers a admonitory : If you make this change in text file protection, Word will ignore all the exceptions in this document .
image 192
Click on Yes to accept and exit the dialogue.

Word removes any password security and ignores any exceptions in the document .

Conclusion:

Locking your text file is fairly easy. You can lock the document and even some parts of it .
Follow our simpleton instructions and change or plowshare your document. The best depart is that you will not lose your original capacity .

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Category : Tech

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