How to Host Events on Zoom and Video Conferencing Platforms (for Admins)

Zoom, and other video recording league tools like it, enable organizations and campaigns to continue working in this meter of sociable distance. This guide will walk you through how to set up a Zoom explanation, install the Zoom client, and host a plug Zoom event on Mobilize. If an Admin hasn ’ thyroxine yet installed Zoom in your splashboard, here ’ randomness how !

Getting Started with Zoom

  1. Sign up for a Zoom account here .
  2. Download the Zoom customer for your devices here .
  3. once the client has finished install, be sure to sign-in !

now you ‘re ready to host your events on Zoom. Continue reading to learn how to schedule a procure Zoom merging !

How to Schedule a Meeting in Zoom

how to host events on zoom and video conferencing platforms 01

  1. Open your Zoom node .
  2. Select Schedule .
  3. Under Topic, enter the entitle of your meet .
  4. Under Date, select the time your event will take plaza .
  5. choice “ Generate Automatically ” under Meeting ID .
  6. Require a Password that ‘s not easy to guess .
  7. optimum Video Setting for Meeting : On for Host ; On for Participants Optimal Video Setting for Webinars : On for Host ; Off for Participants
  8. In the Audio set, you can choose whether to allow Participants to join by call .
  9. In the Calendar set, you can choose which Calendar you want the consequence to show up for you, the scheduler .
  10. Click on Advanced Options to expand it and make certain to enable the follow options :
    1. enable Waiting Room — Participants will wait here until you begin the meet .
    2. mute Participants Upon Entry — All participants will be muted when the meeting begins .
    3. only authenticate Users can join : sign of the zodiac in to Zoom — The most significant set that will deter Zoombombers intending to disrupt your event .
  11. Click on Schedule !

How to Create Mobilize Events for Secure Zoom Meetings

There are two main ways you can use Mobilize to help you get your Zoom links to your supporters — securely .

  1. Create a erstwhile virtual event for a converge that wo n’t be happening regularly or a recurring virtual events and have separate links mechanically sent out to registrants for specific timeslots !
  2. Schedule Times and add Zoom links ! Volunteers will receive a confirmation e-mail with a yoke to the Zoom session .

how to host events on zoom and video conferencing platforms 02 confirmation messages will vary depending on your Settings and whether your attendees choose to opt in to SMS, but here ‘s a general breakdown of what they might look like :how to host events on zoom and video conferencing platforms 03 Note: If you change the Zoom meeting link, the “Join” link in the email and calendar invite will still work!giphy

Meetings vs Webinars

not certain about the dispute between Meetings and Webinars ? If you need them to by and large listen to what you have to say, then you ‘ll want to host a Webinar. With Webinars, attendees are n’t able to see each other and have limited chat functionality. If you want your attendees to be able to talk to you or each other, then you ‘ll want to host a meet. With this format, you ‘ll be able to take advantage of Zoom ‘s Breakout Rooms and assign volunteers to smaller side sessions .

Technical Checklist for Video and Sound Setup

Before your event begins, open your Zoom settings and do a quick check of video and sound recording settings .zoomlol

  • Is your webcam cleanse of smudges ? Do a quick assay in the Video tab that your television camera is capturing you the means you want to be seen .
  • In the Audio tab, check that your Speaker and Microphone are connected to the justly sources .

Preventing Volunteer Dropoff

Misplaced Zoom links and finical technology can lower your attendance count. here are some things you can do to make certain your supporters are able to access your Zoom event :

  • A workweek before the event, use Mobilize Messaging to ask all Registered attendees if they have signed up for Zoom accounts with the same electronic mail they used to register for your event .
  • The day before the event, use Mobilize Messaging to send all Confirmed attendees the connect to your scheduled Zoom meet and emphasize that they ‘ll need to be logged in to access your consequence.
  • On the day of your consequence, send the Zoom yoke again in sheath there have been last minute confirmations .

That ‘s it ! You ‘re ready to Mobilize .giftest

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