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How To Take Control of Network Printing in Windows 10

Network printing does n’t have to be a brawl, where anyone with a joining can access any printer on a given network. Microsoft provides a few basic controls to secure and manage access .
1013vsm McCaffrey Printing is such a utilitarian function that most Windows admins credibly do n’t spend a lot time thinking about printers. The printers in my office, for exercise, are directly connected to my network, and anyone with connectivity and a valid printer driver can print to them .
It does n’t have to be that manner, though. Windows contains some very rich controls for restricting the use of network printers.

The tool of choice for managing shared printers in Windows 10 is the Printer Management Console. This console is relatively well-hidden within the engage organization. To access it, enter the news Control at the machine ‘s run prompt. This will cause Windows to launch the Control Panel .
future, type the password Admin into the Control Panel ‘s search box, and then click on the administrative Tools liaison. last, click on Print Management within the list of administrative tools, as shown in Figure 1 .
0403red PrintManagement1s
[Click on image for larger view.] Figure 1: Click on the Print Management option.

It is worth noting that this option alone exists in Windows 10 Pro and Enterprise ( it ‘s besides found in some of the older versions of Windows ) .

You can see what the Print Management console looks like in Figure 2 .
0403red PrintManagement2s
[Click on image for larger view.] Figure 2: This is what the Print Management console looks like.

In the figure above, I have selected the All Printers container, just indeed that you can see what this particular opinion looks like. As you can see, the console shows you the print queue status and the count of jobs in the queue for each printer. You can tied see the interpretation of the photographic print driver that is being used .
now, before I show you some of the cool things that you can do with this console, there is something important that I need to point out. As you look at Figure 2 above, you will notice that the waiter identify is set to Brien-Main. Brien-Main is the name of the personal computer that I am working from right now. In other words, my personal computer is acting as a print server.

The problem with this is that if I were to connect another personal computer directly to one of these printers, it excessively would act as a mark server. In order for the controls that I am about to show you to have any sort of relevance, you should only have one personal computer ( or server ) acting as a print server .
To accomplish this, connect the hope personal computer ( or server ) to the printer that you wish to control. Next, open the comfort shown above, right-click on the printer and choose the Manage Sharing command from the shortcut menu. This will cause Windows to display the dialogue box shown in Figure 3 .
0403red PrintManagement3
Figure 3: This is how you share a printer in Windows 10.

You can now share the printer by selecting the partake This Printer checkbox and assigning the printer a share name. other PCs that need to print to the printer should connect to the printer through the share that you have created, rather than connecting to the printer directly .
so now that I have shown you how to share a printer, let ‘s take a look at some of the controls that you can put into rate. I ‘m certain that you noticed that the properties sheet shown in Figure 3 contains a number of different check. Take a look at the Advanced yellow journalism, shown in Figure 4 below .
0403red PrintManagement4
Figure 4: This is what the Advanced tab looks like.

The Advanced tab lets you do some pretty aplomb things. For exemplar, you can make a printer so that it is alone available during business hours. You can besides generate a centrifuge foliate to be inserted between print jobs, and you can flush keep a print job from printing until it has been in full spooled. This helps to prioritize smaller, faster mark jobs .
Of course, the console table besides provides some basic security settings for each printer. The Security tab key lets you control who can print to the printer, manage the printer and wangle documents being sent to the printer.

There are obvious benefits to being able to secure and control access to certain printers. however, I have besides heard stories about printer controls being used for saturated entertainment purposes. many years ago, I knew person who created two printer objects that both pointed to the lapp printer. One of these printer objects was given a high gear priority, while the early was set at a low priority ( priority is set on the Advanced tab ). Everybody in the office was purportedly given access to the high-priority queue, except for one particularly annoying employee who was unwittingly attached to the low-priority line up. His print jobs would constantly take a back seat to everyone else ‘s .

About the author
Brien Posey is a 20-time Microsoft MVP with decades of IT experience. As a mercenary writer, Posey has written thousands of articles and contributed to several twelve books on a wide variety of IT topics. Prior to going mercenary, Posey was a CIO for a national chain of hospitals and health worry facilities. He has besides served as a network administrator for some of the country ‘s largest policy companies and for the Department of Defense at Fort Knox. In accession to his continue cultivate in IT, Posey has spent the last several years actively training as a commercial scientist-astronaut campaigner in cooking to fly on a mission to study polar mesospheric clouds from space. You can follow his spaceflight prepare on his Web site.

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