Windows Print Server: Installation and Configuration – RDR-IT


In this article, we will see how to setup and configure a print server on Windows Server. Installing the Print and Document Scanning Service role adds an administrative console for managing the print server. This service is not required to install and parcel a printer from a Windows server, it is possible to go immediately through the see panel .

Print service installation

From the waiter director where you want to install the print military service, chatter Add Roles and Features 1.

When launching the charming, click next 1. Choose the option based on function one or feature 1 and pawl Next 2. Select server 1 and snap Next 2. Check the corner for print and scan documents 1. Click Add Features 1. The Print Services character is selected, click Next 1. Skip the tilt of features by clicking future 1. A Print Services Summary is displayed, click Next 1 .

From Windows 2012 Server, you can use type 4 drivers that make it easy to deploy printers using WSD ports .

Select the Print Server 1 service and click Next 2. Click on the Install 1 clitoris. Wait while installing the print service … Wait during install Wait during install The installation completed, exit the sorcerer by clicking near 1.

Print service administration

immediately that the print service is installed, we will see how to administer it using the Print Management Console. Open the console that is available from the Start menu .Open console management After the console table opens, unpack the Print Servers node 1 to entree the local server. now we will see how to add drivers and printers .

I normally add the drivers first to the server and then install the printer, it is possible to add the drivers at the time of facility of the printer .

Install drivers

Retrieve the drivers that you need based on the printer models and copiers you are going to install. If your calculator is composed of 32-bit workstations, , you must besides download the x86 drivers. From the Print Management Console, right-click Drivers 1 and cluck Add Driver 2. When launching the Add Printer Driver Wizard, click adjacent 1. Choose central processing unit type 1 then click Next 2. Click on Disk provided … 1 to select the driver. Select the driver inf 1 file and click Open 2. Click OK 1 to validate the survival of the file. Choose the available printer 1 and chink Next 2. Click Finish 1 to confirm the driver facility and close the sorcerer. The driver is now added to the server .

If necessity, repeat the lapp operation to install the 32-bit ( x86 ) driver. It is recommended to install the lapp adaptation of the driver .

Installing a printer on the print server

now that we have the driver to install, we will see how to add a printer. right click on Printers 1 and click on Add Printer 2.

When launching the ace, choose the facility method, for a network printer with an IP address, choose Add TCP / IP Printer or Web Service by IP Address or Hostname 1 and click Next 2. Choose device type 1, enter IP address 2 and chink Next 3. Type and address Type and address

Since Windows 10/2016, when the device character is car, the photographic print server will try to install the printer in Web Service Printer mood and create a WSD port. This mode makes plug and play network devices. On a print server containing a distribute of printers, it is advisable to choose the TCP / IP Device type .

name the printer 1, set the share name 2 and click Next 3. An overview of the parameters is displayed, it can besides be seen that the driver was automatically detected at the model degree. Click Next 1 to confirm the accession of the printer. Wait while installing the printer … once the printer is installed, close the sorcerer by clicking the Finish release 1. The printer is available from the Printers 1 node .

On the screenshot below, we can see that the driver is type 4 because the duplicator has been installed in automatic signal detection and a WSD interface has been created .

sol that we can see the difference, I installed a second duplicator on the server but this time specifying the port type. Go to Ports node 1 in the Print Management Console. We can see the two added ports linked to copiers 2 .

Setting up a printer

From the list of printers available on the print server, correct click on the printer 1 to configure and click Properties 2. The General yellow journalism allows you to configure the name of the printer visible from the server, displays a drumhead of the features and starts printing a examination page. The Sharing tab is used to configure the SMB name. The Ports yellow journalism allows you to modify and configure the printer port on the print server. The Advanced pill allows you to configure the driver used ampere well as the default option print settings ( black and white, double-sided …. ). The Security tab key allows you to configure permissions on the printer as NTFS rights on a folder.


Change the WSD port to TCP / IP

It is not possible to convert the port, for this it is necessary to add a TCP / IP port on the print server and change the port of the printer .

Add the TCP / IP port of the printer

Right-click on Ports 1 and click on Add Port 2. choice Standard TCP / IP Port 1 and chatter Add Port 2. When launching the sorcerer, click next 1. Enter the printer address 1 and pawl Next 2. Click Finish 1 to confirm the addition of the port .

Change the printer port

Ouvrir les propriétés de l ’ imprimante .Go to rpinter's properties Go to the Ports pill, check the box of port 1 that has merely been created and click on Apply 2. The printer port is changed 1, click OK 2 to close the Properties window .

Purge the queue (Spooler)

It happens in some cases that an impression blocks the print service of the server, here is how to purge the files. This manipulation will delete all pending impressions. In batch :

net stop spooler
del %systemroot%\System32\spool\printers\* /Q /F /S
net start spooler

In PowerShell :

Stop-Service spooler
Remove-Item -Path $env:windir\system32\spool\PRINTERS\*.* -Force
Start-Service spooler


The mark server is ready, all you have to do is deploy the printers mechanically to GPO or Scripts. If you want to log your impressions Papercut offers respective solutions :

  • Papercut NG which is complete solution of quota management and static (paying).
  • PrinterLogger allows you to log impressions for free into a CSV file.

It is besides possible to log impressions in Windows events by activating the Operational Log in Application Logs and Services / Microsoft / Windows / PrintService .

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