Securing Zoom Meetings | Information Technology Services

here are suggested settings for creating a private Zoom seance and steps you can take to reduce the possibility of unwelcome guests joining your meet or webinar .
Visit How to Keep The Party Crashers from Crashing Your Zoom consequence for more information from Zoom. The University of Iowa IT Security & Policy Office besides has steering on Zoom privacy .

Zoom Best Practices Before Your Meeting

Update your Zoom Client

zoom releases unconstipated updates to their background course of study. It ‘s important to ensure you are running the most late translation of Zoom so that you have the most up-to-date controls when you are hosting or joining a confluence .
If you are using a personal calculator, follow these steps to update Zoom :

  1. Launch Zoom from your computer
  2. Click on your profile picture
  3. Click Check for Updates

profile picture menu check for updates

has more details on finding and updating to the latest version of Zoom.
If you are using a University of Iowa managed computer, contact the ITS Help Desk for assistance with updating your computer.

Best Practices for Sharing Meetings

This support article has more details on finding and updating to the latest version of Zoom.If you are using a University of Iowa managed computer, contact the ITS Help Desk for assistance with updating your computer. privately sharing meeting links with your participants ( via e-mail, ICON, etc. ) is a good way to ensure the converge radio link is not publicly available .
Avoid sharing meeting links on Twitter or early social media platforms, as they are often publicly searchable .

Meeting Passcode

Requiring a passcode ( this may be referred to as password in the Zoom node ) to access a Zoom school term is a square way to increase the security of your meet. You can send your chosen password to your attendees via e-mail or new world chat, but be sure to remind them not to partake the password with others. You can besides have the password mechanically associated with the meet so that users do not need to enter it .
All new meetings and webinars at the University of Iowa have a passcode automatically set. More information about passcodes can be found here .

Ensure ‘Join Before Host’ Is Turned Off

The ‘Join Before Host ‘ option can be convenient for allowing attendees to carry on with a meeting the host is not able to start. however, with this choice enabled, the foremost attendant who joins the meeting will be made the horde automatically with fully control over the meet. If you are scheduling a meet where sensitive data will be discussed, we recommend leaving this option disabled.

While scheduling a meet, under meeting Options, ensure that the ‘Join Before Host ‘ toggle switch is turned OFF. See Zoom ‘s Join Before Host support page for more information .
join before host 0

Control Who Can Share Content

By nonpayment, lone the Host of a meet can contribution content in a meet .
If you would like your participants to be able to parcel contentedness, you will need to enable that in your drug user settings. To do that, first log in with your HawkID credentials at uiowa.zoom.us, and then choice ‘Settings ‘ in the left column .
1 settings 0 Scroll down to the ‘In Meeting ( Basic ) ‘ settings and find the sic that says ‘Screen Sharing ‘. Select ‘All Participants ‘ if you ‘d like your participants to be able to share your screen .
screen%20sharing

Meeting Security When Scheduling Using Outlook

If you add or create a Zoom converge using Outlook, bill that the calendar entrance may include the meet password. If your calendar is viewable by others, we recommend making the meeting entrance private or editing the details to remove the password.

While your calendar entry is open in Outlook, snap Private on the suffer or Appointment yellow journalism so that others can not view your meet details .
outlook private

Require Authentication

You may choose to require authentication to join a meet. To do this, check the corner for ‘Only authenticated users can join ‘ while creating or editing your meet.

There are two options to select from the drop-down menu that appears. The ‘HawkID ‘ option will only allow participants who have signed in with their HawkID credentials to join your meet. The ‘Sign In To Zoom ‘ option will require participants to sign in with any Zoom history ( including free accounts ) in arrange to join your meet .
zoom only auth users can join If you require authentication for your meetings, please inform the individuals you are inviting that they will need to log in .

During Your Meeting

Changing Security Settings During the Meeting

If you have already started a Zoom suffer, click the Security push button to :

  • Lock or Unlock the meeting
  • Enable the Waiting Room
  • Allow participants to chat, share their screen, or rename themselves

zoom security button 0 Using the Zoom Host Controls, you may choose to lock your confluence once all the attendees have joined .
When a meet is locked, no one can join, and the host will not be alerted if anyone new tries to join. To be alerted when a new person is waiting to join a lock meet, use the Waiting Room choice .
NOTE: If you force a participant to stop sharing video, they wo n’t be able to contribution their video feed again until you click ‘More ‘ and ‘Ask to Start Video ‘. however, if you force a participant to stop sharing their screen, they can re-share their screen immediately .

Removing Zoom Meeting Participants

If you have already started a Zoom session and find an unwanted attendant has joined, you can mute them and then remove them from the meeting :
1. Click Manage Participants at the bottom of the Zoom window .
zoom menu bar participants highlight 2. Click the Mute All button .
zoom mute all 3. Uncheck the Allow participants to unmute themselves, then suction stop Continue .
zoom mute all and dont let unmute 4. Click the Security button, then lock the converge ( this prevents them from re-joining ) .
zoom security button lock 5. Click the More release to the left of the undesirable attendant, then click Remove .
zoom remove user 6. To let the people in your meet talk again, click the Mute All button again, check the Allow participants to unmute themselves box, then click Continue .

zoom allow users to unmute

Report A Zoombombing Incident

Please consumption this mannequin to report Zoombombing incidents .
We are extremely defeated that anyone would disrupt an on-line course. Encountering inappropriate ocular and audio contentedness in class or at work is wholly counter to the university ’ s kernel values which include diverseness and respect. To be clear, hateful messages of any kind have no place on our campus .
The information you provide will be used to investigate these incidents and ferment to provide extra prevention resources in the future. Students may report concerns to the Campus Inclusion Team. Any UI students found disrupting or obstructing education may face sanctions under the Code of Student Life .

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Category : Tech

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