16 Advanced Zoom Tips for Better Video Meetings | Groove Blog

As a 100 % outside ship’s company, we rely on Zoom to communicate with our ball-shaped team. today, we ’ rhenium sharing our favorite Zoom tips and tricks to help newly-remote teams get up to speed on video conferencing .
We build customer support software hera at Groove .
We provide an inbox for customer serve e-mail collaboration, a cognition free-base for self-service and train guides, and a report splashboard to help our customers scale appropriately .
And we do it all as an entirely remote team. 

While, we don ’ t have our meetings in a physical conference room, we do see each other every individual sidereal day .
Our daily video recording meet rhythm helps us to stay productive, happy and close-knit .
Each day, we huddle together via video chat, and the best instrument that we ’ ve find for this therefore far is Zoom .
We spend hundreds of hours per year in Zoom. so time-saving hacks, tied if they merely save a few seconds, can make a meaningful deviation in our productivity .
even if you precisely use Zoom for the casual merging, the tips and tricks we ’ ve fallen in love with can still help you have a smoother, more pleasant experience .
nowadays, I ’ thousand sharing our favorite rapid climb hacks, including keyboard shortcuts, non-obvious settings, integrations, and general video chat tips .
You ’ ll determine :

  • How we save hours each year with shortcuts (e.g., invite someone to a meeting in less than 2 seconds)
  • Little-known integrations that can make scheduling meetings seamless
  • How to actually look better in your video meetings
  • And more…

Zoom Keyboard Shortcuts

Use these shortcuts to save clock time on common tasks in Zoom .

1) Quick Invite

When you ’ re in a meet, character ⌘Cmd+I ( personal computer : Alt+I ) to open the Invite window .
Zoom tip: Quick Invite From the Email check, copy the URL, and send it to anyone who you want to invite to the meeting .
Or click on Contacts to directly invite a colleague if they ’ re on your contact list .
Zoom tip: Quick Invite contacts
note : See Tip # 10 for an tied faster way to invite others

2) Record Meeting

Recording is a enormously utilitarian feature in Zoom .
Want to save key meetings or employee one-on-one ’ s ? Record them for reference .
Doing an interview and don ’ thymine want to slow things down by taking notes ? criminal record it and get it transcribe. We do this for all of our founder interviews .
barely type ⌘Cmd+Shift+R ( personal computer : Alt+R ) to start recording any meet .
character ⌘Cmd+Shift+P ( personal computer : Alt+P ) to pause/resume recording .

3) Share Screen

screen partake is one of the key features that Zoom does better than any early television conferencing platform we tried .
To start a screen contribution, type ⌘Cmd+Shift+S ( personal computer : Alt+Shift+S ) .
To pause/resume a screen share, type ⌘Cmd+Shift+T ( personal computer : Alt+T ) .

4) Mute Audio

Use ⌘Cmd+Shift+A ( personal computer : Alt+A ) to mute/unmute your audio .

5) Turn Off Video

To promptly turn video recording off/on, hit ⌘Cmd+Shift+V ( personal computer : Alt+V ) .

6) Mute Everyone

Our casual huddles nowadays involve 20 people .
ambient or background noise can often get in the means of clear communication .
We found this whoremaster where the merging host can hit ⌘Cmd+Ctrl+M ( personal computer : Alt+M ) to mute everyone on the call at once .
This shortcut has single-handed shaved minutes off of our daily meetings .

Zoom Settings

If you fix these settings once, they ’ ll reward you with optimized Zoom meetings forever…

7) Always Mute Microphone

This mise en scene ensures you enter meetings softly without bringing sudden noise to the birdcall .
You can access Audio Settings directly from a Zoom predict by clicking the arrow next to the microphone.

Check “ Mute microphone when joining a meet “ .
Zoom tip: Always mute mic The lapp specify exists ( and as a rule, should always be used ) on the mobile app .

8) Always Turn Video Off

Unless video recording is a necessity, we ’ ve found that turning it off can help increase the clearness of the call .
This particular adjust allows you to turn it off when entering a call ( you can constantly turn it on later ) —which is another helpful way to reduce sudden interruptions .
You can access Video Settings directly from a Zoom call by clicking the arrow next to the television camera .
Check “ Turn off my video when joining a meet ” .
Zoom tips: Always turn video off

9) Display Names

This is less important when you ’ rhenium chatting with people you know well, but if you use Zoom to do a lot of sales calls, then this sic will ensure you never by chance forget the name of the person you ’ re talking to .
Go to Settings > Video and check “ Always display player ’ randomness name on their video recording. ”
Zoom tips: Display names

10) Auto-copy Invite URL When Starting a Meeting

The Invite keyboard shortcut is great, but this fructify takes things a footstep far .
Found in General settings, this option makes it extremely easy to invite people to any meet, without flush going through the process of manually copying the invite URL .
Zoom tips: Auto-copy Invite URL When Starting a Meeting

11) Enable Shortcuts Outside of Zoom

This place setting will double the might of all of the keyboard shortcuts above, and that ’ s not an exaggeration .
Do you frequently have other windows open while in Zoom meetings ?
well, with this specify, you can use your Zoom keyboard shortcuts even when you ’ re in another window .
To turn it on, go to Settings > Keyboard Shortcuts and choose “ Enable Global Shortcut. ”
Zoom tips: Enable shortcuts outside of Zoom

12) Meeting Reminder (Mobile)

When I ’ m on the run, I don ’ thyroxine constantly know when a meet is about to start .
On my telephone, calendar reminders much go ignore ( there are therefore many of them that it ’ randomness barely excessively noisy to keep up ). so I set up Zoom reminders to ensure that I never miss an crucial schedule meet .
Zoom tips: Meeting reminder on mobile

13) Disable Waiting Room

Zoom recently turned on a crowd of privacy-related settings by default. One of those is the waiting room, which requires you to admit each attendant individually .
Our calls are by and large inner anyhow ( and it can take a while to admit 10+ people individually ), so we turned this setting off under Settings > In Meeting ( Advanced ) > Waiting room .
( bill : It takes a while to scroll through all the options on this page, so we suggest you CTRL+F “ waiting room ” to find it cursorily. )
image 3Toggle this off to remove the waiting room

14) Touch Up My Appearance

This is more on the spectrum of “ fun ” than “ utilitarian, ” but I love that it ’ s a have .
In Settings > Video, hindrance “ Touch up my appearance, ” and Zoom will soften the focus on your television camera, theoretically minimizing any issues with your skin .

Zoom Integrations

Zoom works seamlessly with other products you may already use .

15) Slack

We meet in Zoom, but we live in Slack .
Which is why the Zoom/Slack consolidation is so helpful. You can use it to start Zoom meetings right from Slack. Just type “ /zoom ” in Slack to see all the options .
Zoom tips: Slack bot integration We besides use Slack ’ s recurring reminder feature to remind our team when the daily huddle is about to start, both 5 minutes in advance and right as the meeting is starting .
Zoom tips: Slack reminder To set this up, good type this into Slackbot : /remind #[roomname] every weekday at 9:55am that Daily Huddle is starting in 5 minutes! [zoom link]

16) Zapier

Zapier connects Zoom with hundreds of other apps, but possibly the most utilitarian integration of all is schedule tools .
When you schedule a merging with person, whether using Calendly or Google Calendar, rather than following up with that person to send them a Zoom meet connection, or manually updating the calendar invite with the connect, you can have Zapier automatically add your Zoom link to the event, making meeting scheduling hands-free .
Note: Want more advice on all things remote cultivate ? Subscribe to our e-mail list !

How to Apply This to Your Business

We love Zoom, and recommend it to anyone looking for a video meet tool. I hope these tips help you get as much out of it as we do .
soon enough, you ’ ll be able to meet just a easily as you did in person .
parcel these tips with everyone in your organization so no one is left in the darkness in this fresh remote control world. We can all make the transition a bite easier by sharing what we know !

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Category : Tech

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