If you are discussing any sensitive or confidential data in your meetings, these measures become that much more authoritative. If person does sneak in, they could listen, capture screenshots, or disrupt the meet with undesirable television or sound recording. If person you do n’t know does join your meeting, instructions are available below to Remove a Participant. If one or more participants are being disruptive or abusive, consider the option to Suspend Participant Activities .
Update to the Latest Version
Always keep your Zoom node application updated to the latest translation .
- For users with Cornell-managed devices, the latest version is available through Self Service for Macs and Software Center for Windows devices. Completing installation may require restarting your computer.
- Users with personally owned or non-managed computers should update Zoom by opening their profile settings (click your profile picture in the top-right corner), then clicking Check for Updates.
For full moon details, visit Check Your Zoom Application Version and Upgrade to the Most Recent Version .
Do not download the entire initiation software from Zoom ’ s download website—doing indeed could cause you to lose some personal settings.
Security Icon Options for Hosts
Zoom hosts will see the meet Security icon. Clicking the picture shows a number of utilitarian options in a single menu.
Hosts can toggle the come options on or off during meetings. active features are identified with a checkmark. Clicking an active feature again toggles it off .
When a meeting is locked, no new participants can join—even if they are authorized users or have a passcode. See more below.
Enable Waiting Room
When this option is turned on, participants are placed in a virtual waiting room until admitted by the host. See more below.
- allow participants to:
Turning this option off prevents participants other than the host from sharing their screens .
Turning this choice off prevents participants early than the host from using the Chat sport .
Turning this choice off prevents participants from renaming themselves in the merging .
Turning this option off prevents participants from unmuting their sound recording without the host ’ south license .
Turning this choice off prevents participants from turning on their television without the horde ’ randomness license .
Annotate on Shared Content
Turning this choice off prevents participants other than the host from using note tools such as Draw, Stamp, Spotlight, Text, and Erase when screen share is used. This choice is lone visible to hosts when capacity is being shared .
Dismiss a participant from the meeting. The removed individual cannot rejoin the meeting unless you have enabled Allow Participants and Panelists to rejoin in your Account Profile settings.
Suspend Participant Activities
When turned on, this option stops all video, audio, in-meeting chat, annotation, screen sharing, and recording. A host could use this feature when an intruder disrupts a session, to block the ability of any participant to cause disruptions.
Short of simply ending a session abruptly for all users, this option is a one-click solution for immediately stopping disruption or abuse by locking all participants’ features. For details about what happens when you use this option, see Suspend Participant Activities below.
In addition to using the Security icon menu to control meetings, consider setting the following options when scheduling meetings :
Enable the “Waiting Room”
The Waiting Room feature lets hosts control when each participant joins the suffer. As the meet master of ceremonies, you can admit attendees one by one, or hold all attendees in the virtual waiting room and admit them en masse. This requires more study by the host, but merely allows participants to join if you specifically admit them .
Require User Authentication
Require attendees to authenticate by being signed in to Zoom using a Cornell NetID and password. Adding this measure can besides save you from having to admit them from the Waiting Room, and besides mechanically provides their Cornell name in the merging Participants list. See Require Authentication to Join Zoom Meetings for details .
Disable “Join Before Host”
If you are scheduling a meeting where sensitive information will be discussed, it ‘s best to leave Enable join before host turned off. ( You can find the choice under suffer Options when scheduling a meeting. ) Visit Zoom ‘s Join Before Host serve page for more information. It ‘s strongly recommended that hosts besides activate Only authenticated users can join when using this option .
Join Before Hosts
options can not be used at the same time. If you activate both, only the
will be activated .
The Join Before Host option can be commodious for allowing others to continue with a confluence if you are not available to start it, but with this choice enabled, the beginning person who joins the meet will automatically be made the host and will have full master over the touch .
Another choice is to assign an alternative host .
It ‘s calm potential for a meeting to start without you ( the host ) even if Join Before Host is disabled. If you have given person Scheduling Privilege, which allows them to schedule meetings on your behalf, then when that person joins a merging before you, the meet will begin and they will be made the host. This is typically not a trouble, as the recommendation to disable Join Before Host is based on preventing unwanted/uninvited participants from hijacking a meet. After you join, the function of Host can be reassigned to you .
Meeting passcodes ( previously called passwords ) are immediately required. Passcodes are encrypted within the join merging connection and participants can join without entering it .
Be mindful that anyone who has the broad connect that contains the code passcode can join your meeting—so do not share a meet connect publicly, particularly on sociable media .
Attendees who only have the meet number and not the full link that includes the passcode will need to enter this passcode to enter the meet. You ‘ll need to communicate your passcode to those attendees or use a passcode known by them already.
Limit Screen Sharing to the Host
By nonpayment, screen sharing in Zoom meetings is limited to the host. You can change this if necessary to allow early attendees to share their screens. If you do make this change and decide to return to having blind sharing be limited to the host, while in your meet :
- Click the up-arrow next to Share Screen.
- Select Advanced Sharing Options.
- Under Who can contribution, click only Host.
This wo n’t be appropriate when multiple participants will need to share and collaborate, but this limitation prevents unwanted attendees from interrupting the meet with intrusive sharing .
Meeting Security When Scheduling Zoom Meetings Using Your Outlook Calendar
If you add a Zoom meet to your calendar using the Outlook Zoom circuit board, the appointment text may include the entire Zoom liaison including the code Zoom touch passcode. If you have set up your calendar so that it is open for all colleagues to view the details of your meetings, this can expose the ability to enter the meet to anyone who views your calendar. You can protect the passcode by making the calendar entrance private .
Remove a Participant from a Zoom Meeting or Webinar
If you have already begun a seance and find an undesirable attendant has joined :
- If the Participants panel is not visible, click Participants at the bottom of the rapid climb window.
- Next to the person you want to remove, click More.
- From the list that appears, click Remove.
Suspend Participant Activities
When this choice has been used to stop all television, audio, chat, blind sharing, note, and recording in a school term, Zoom will prompt the horde or co-host whether they would like to report a specific individual from the player list, contribution details about the disturbance, or include a screen capture of the disturbance or abuse .
If the master of ceremonies chooses to report an abusive participant, that participant will be removed from the touch, and Zoom ’ randomness Trust and Safety team will receive a notification of the incidental. Zoom ’ randomness Trust and Safety team will send the host an e-mail following the session to gather extra information .
Please composition misuse during Cornell Zoom meetings to zoomsecurity @ cornell.edu in addition to using the in-meeting Report choice .
Resume the Interrupted Session
The host or co-cost can resume the meeting by going to the server menu Security icon and re-activating features listed in the Allow Participants to : section—for exercise, allow television, audio, chew the fat, and sharing from participants once again .
Lock Your Session
The Security icon menu lets hosts cursorily and well lock a meet by clicking Lock Meeting. Be aware that when a converge is locked, no one else can join and you ( the host or co-host ) will NOT be alerted if anyone tries to join—so do n’t lock the touch until everyone has joined .
If Zoombombing Abuse Does Occur
Be mindful of the emotional affect that on-line maltreatment can have. Imagery that shows the irreverence of basic human rights ( of adults or children ) or targets a community is profoundly perturb and can be traumatizing. Retraumatization of victims of sexual violence, rape, or discrimination is besides possible. There is besides a risk of inappropriate exposure to children who are in the dwelling environment of the remote control worker. If an consequence is intended for a child hearing, consider recording the program rather of having it live .
If on-line maltreatment does occur ( regardless of the audience ), do not pretend that it did not happen and baron through the meeting—and never barely advise participants to merely look away. Rather, end the meet swiftly and report the incident vitamin a soon as potential to Cornell Zoom Security at zoomsecurity @ cornell.edu .
then, follow up by electronic mail or other media to the participants to :
- apologize for the abrupt ending;
- indicate what steps are being taken to prevent reoccurrence;
- express care and concern for the participants; and
- offer available mental health resources.
To report maltreatment directly to Zoom :
- Click Participants to show the list of meeting participants (if not already showing).
- Look for the name of the disruptive or abusive individual on the list.
- Click More beside the name of the disruptive individual.
- Then click Report.
alternatively, hosts can report mistreat by clicking the Meeting Information icon ( green shield ) at the upper left corner of the merging window, then Report ( bolshevik yoke with a ease up icon ) .
Please report any incidents of maltreatment occurring in Cornell Zoom meetings to zoomsecurity @ cornell.edu, in addition to using the in-meeting Report choice .