notice : As of February 24, 2022 users in Cuba, Iran, North Korea, Syria and some parts of the Ukraine ( Crimea, Donetsk and Luhansk regions ) are ineffective to access Zoom. For more information on Zoom restrictions, visit the Zoom Support website
For VU faculty using Zoom for classroom instruction, we recommend starting with THE CENTER FOR TEACHING’S HELPFUL GUIDES.
The guide below will help you get the most out of Zoom.
To access video tutorials showing how to use Zoom, visit the Zoom Help Center.
You can also view a Quick-Start guide here.
Information on cloud recordings and
retention rules can be found here.
Zoom recommends an internet accelerate of 1.5 megabits per second ( mbps ). If you plan to use Zoom at home plate, you can test your internet accelerate by going to http : //www.speedtest.net/. Please note that internet rush can be slower in your vicinity as many neighborhoods share internet bandwith among all residents, per each internet supplier ( Having trouble oneself ? Please see : Common Fixes for Home Networking Issues ). If you are teaching a class, please test your internet speed and Zoom capabilities during your normal education clock so you can be good prepared .
1. Setting up your equipment
2. Looking your best on camera
- Be aware of your lighting – lighting can make your video look great or washed out. Light sources should come from in front of you or from your side in order to best light your face.
- Pick an area that is calm and free of distraction. Keep the area behind you clean.
- Look at your webcam and not your screen so those on the call feel like you are looking at them.
- Remember to use gestures and mannerisms like you normally would in person.
3. Securing your meeting
- With the rise in popularity of Zoom, there have been cases of bad actors trying to interfere with meetings. Please use the information below to secure your Zoom meeting:
- Evaluate if you want to allow participants to join your meeting before you do in order to monitor what happens in your meeting room.
- Assign a co-host to moderate your meetings.
- Encourage the use of virtual backgrounds so student’s learning environments are not shown.
- Disable file sharing through Zoom and use services like Box.com and your Brightspace course page to deliver material.
- Do not share invitations or links to meetings with people you do not know or via social media.
- MyVU: Cyber safety while working remotely: VUIT, VUPS offer best practices for avoiding scams
- MyVU: Tips to secure your Zoom meetings, avoid ‘Zoombombing’
- Zoom Guide: Securing Your Zoom Meetings
1. Focusing on the task
- Don’t have side conversations, regardless of if you are the host or an attendee. Side conversations are very distracting and whispers are easily picked up on microphones.
- If you aren’t talking, mute or turn off your microphone.
- Avoid noisy activities like typing while your microphone is on – and be sure any noisy devices in the background are turned off or muted.
2. Hosting the meeting
- Review host controls and meeting settings ahead of time so you are prepared.
- Share any housekeeping details and set the stage with your attendees.
- Remind your attendees to mute their mics when they are not speaking and to respect others who may be presenting or speaking at all times.
- Let your attendees know how to get your attention during the meeting. You may not be able to see people as easily as you would be able to normally.
- Should attendees unmute themselves and speak up?
- Will you be checking the chat window for people to IM their questions?
- Start recording your session.
Zoom Cloud Recording Retention
ascribable to extensive use of Zoom and the high volume of meetings recorded to Zoom ‘s cloud, measures are needed to stay within narrow Zoom cloud memory limits. Beginning Jan. 11, 2021, Vanderbilt will retain Zoom cloud recordings for a maximal of 90 days. This will include recordings from meetings and webinars .
Please review your Zoom swarm recordings vitamin a soon as possible and if you need aid with Zoom, please call VUIT Support at 615-343-9999, or submit a help request at help.it.vanderbilt.edu.
Instructions to view, download and delete Zoom mottle recordings
- Navigate to vanderbilt.zoom.us and sign in.
- Click on “Recordings” on the left side.
- Next to each of your recordings, there is a “More” button. From there you can either download or delete a recording.
- If you have recordings you need to keep, you should download them and save them to the storage location of your choice (OneDrive, Kaltura, etc.). Once downloaded, please delete the recording from Zoom’s cloud storage.
If your read is teaching-related, we recommend you review information put together by the Center for Teaching that provides guidance on what recordings can be saved, what recordings can be shared and with whom, and recommended repositing locations .
For more data – Recover a deleted cloud recording
Vanderbilt ’ randomness 2021 Zoom Retention Schedule
|Jan 11th||All cloud recordings made prior to Oct 13th will be moved to Zoom trash .|
Read more: Integration Rules
|last day for Zoom recordings made anterior to Oct 13th can be recovered from Zoom trash .|
1. Supported Operating Systems
- iOS 7.0 or later
- Send and receive video using front or rear camera
- iPhone 4 or later, iPad Pro, iPad Mini, iPad 2 or later, iPod Touch 4th Generation
- iPadOS 13 or later
- Android 4.0x or later
- Kindle Fire HD
2. Supported Browsers for Zoom on the Web
- iOS/iPadOS: Safari5+, Chrome
- Android: Webkid (default), Chrome
3. Processor Requirement
- Any 1 Ghz single core processor or better
4. Bandwidth Recommendations
- The bandwidth used by Zoom will be optimized for the best experience based on the participants’ network. It will automatically adjust for 3G or WiFi.
- Recommended bandwidth over WiFi:
- For 1:1 video calling: 600 kbps (up/down) for high quality video and 1.2 mbps (up/down) for HD video
- For group video calling: 600 kbps/1.2 mbps (up/down) for high quality video and for gallery view: 1.5 mbps/1.5 mbps (up/down).
- For help with any internet or bandwidth, see this guide for helpful tips and tricks. You may also try Common Fixes for Home Networking Issues.
Vanderbilt Virtual Backgrounds
Missing the sights of Vanderbilt while living, learning or working off campus? Bring Vanderbilt home by downloading images from the university ’ s award-winning photographers to use as virtual backgrounds for your future Zoom suffer .
VUIT encourages the practice of virtual backgrounds as a best practice for on-line security, as they ensure personal make environments are not shown. Please visit here for the latest backgrounds .
note : For the backgrounds that include the Vanderbilt logo, if you have riddle mirroring turned on on Zoom, the words will appear backwards to you, but will appear normal to the other people on the video call .
how to use a virtual background in zoom:
- 1. Open the Zoom app and click the Settings button (gear symbol) in the top right corner.
- 2. In the Settings panel, select Virtual Background from the menu at left.
- 3. Select an image (or upload an image using the plus+ button) to set your virtual background.
View a television tutorial .
Improving Sound Quality
There are several things you can do to improve the sound quality of music in ZOOM – on a laptop. If possible, please use a laptop, not a tablet, for Zoom. You can not adjust the settings on a tablet .
- Open Zoom.
- From the toolbar at the bottom of the meeting screen, select the arrow next to the mute button and select audio settings
- In audio settings, select “Advanced”
- Disable Audio Processing and Suppress noise (these settings optimize sound for speech but interfere with music)
- Do not change/select echo cancellation. It can result in feedback
besides – Watch this curtly video recording from the Royal Academy of Music and follow the instructions to “ Turn on Original Sound ”
zoom in Music Mode
If you are unable to get the answers you need from the Zoom Help Center, please call IT at 615-343-9999 or submit a aid request at help.it.vanderbilt.edu.